Information for Current Exhibitors
Thank you for signing up as an exhibitor at the 64th National Conference in Seattle!
We are anticipating an attendance of more than 5,200 counseling and admission professionals, and we have extended the hours of the exhibit hall, so you will have ample prospects and time to present your products and services.
Each month you should expect to receive a copy of the Exhibitor Express e-newsletter in your email. These newsletters will provide you with tips on successful marketing, exhibiting and presentations, as well as remind you of critical deadlines to participate in the NACAC National Conference. For copies of the Exhibitor Express e-newsletters, select from the links on the right.
You may also find answers to frequently asked questions below.
Should you have any questions, concerns, comments, or suggestions, please contact the NACAC conference team at exhibits@nacacnet.org.
2008 Exhibit FAQs
1. Where will the exhibits be located?
The exhibits will be located on level 4 of the Washington State Convention and Trade Center in Exhibit Halls 4E/F.
2. What are the show hours?
We have extended the show hours for increased networking opportunities.
The schedule for the 2008 exhibit hall is:
Wednesday, September 24 8:00 a.m.-8:00 p.m. Move In
Thursday, September 25 10:00 a.m.-12:00 p.m. Hall Open
3:00 p.m.-6:00 p.m. Hall Open
Friday, September 26 9:30 a.m.-6:00 p.m. Hall Open
Saturday, September 27 9:00 a.m.-12:30 p.m. Hall Open
12:30 p.m.-9:00 p.m. Move Out
3. When are exhibit personnel able to enter the show floor?
Exhibit personnel will have access to the floor 1 hour before opening on Thursday, September 25 (9:00 a.m.) and 30 minutes before opening on Friday (9:00 a.m.) and Saturday (8:30 a.m.). Personnel may stay no longer than 30 minutes after the close of the hall Thursday and Friday. There will be no exceptions to this policy.
4. Are there other opportunities for exhibitors to talk about their programs, products and services to conference registrants?
NACAC is offering our national conference exhibitors the opportunity to hold exhibitor presentation sessions. More details about registering for these 45-minute sessions are available on the Exhibitor Presentations link.
5. Does a furniture package come with my booth purchase?
Furniture (i.e., table, chairs or wastebasket) is not included with your booth purchase. These may be purchased through the conference decorator or supplied by you. Freeman Decorating offers a flat rate package for rental of certain furniture items. Forms for ordering furniture and other booth décor will be provided in the exhibitor service kit that will be emailed to all paid exhibitors in late June.
6. Does carpet come in my booth?
No, carpet does not come with your booth, however; it is mandatory. Again, this may be supplied by you or ordered through the conference decorating company.
7. How many complimentary conference registrations and Social tickets do I get with each 10’ x 10’ exhibit space and when may I register exhibit booth staff?
With each 10'x10' space, exhibiting companies receive two (2) complimentary registrations and two (2) conference Social tickets. Additional personnel may register for the conference at the exhibitor registration rate of $260 per person before July 11; $285 between July 12 and August 14; and $310 after August 15. You may begin registering your complimentary exhibit booth staff in March.
8. When may I set up my booth?
Exhibitor Booth set up is scheduled for Wednesday, September 24, 2008 from 8:00 a.m. - 8:00 p.m. There will be no booth set up permitted on Thursday morning – no exceptions.
9. Who is the official decorator for the conference?
Freeman is the official decorator for the NACAC conference. All contact information will be included in the Exhibitor Service Kit emailed to all exhibitors paid in full in late June.
10. When will I receive the Exhibitor Service Kit from the decorator?
Freeman will email the Exhibitor Service Kit to all paid in full exhibitors in late June. Note: to help in "greening" the National Conference, no hard copy kits will be mailed this year.
11. How do I go about renting furniture, carpet, audio/visual equipment, flowers, and other services for my booth?
When you receive the Exhibitor Service Kit from Freeman, it will contain information and order forms for all services and equipment needed for your booth. There are early order discounts, so please order early.
12. How many entrances are there to the Exhibit Hall?
There will be one entrance from level 4 for attendees to enter Exhibit Halls 4E/F. Please view the floor plan for entrance location.
13. What is the ceiling height of the hall and are there restrictions to my booth height or width?
The ceiling height is 25 feet. One column is located in the 500 aisle near booths 535 and 532. The floorplan has been designed around the column. There are no restrictions to height of booth designs. Island booths may not include a back panel that hinders sightlines. Please refer to IAEE standards for recommendations of booth height and width requirements.
14. How can I obtain a list of the conference attendees?
The list of conference attendees will be available for download from the NACAC Web site approximately two weeks prior to the Conference. Printed versions will NOT be available to exhibitors onsite.